JOB TITLE: Part-Time Executive Assistant

• flexible hours

• 80% Work from home

• Hours – 20 hours weekly

• Salary – $17.00/ hourly 1099-Misc

• Email resume and cover letter by June 1, 2023 to the Rotary Club of Evansville info@evansvillerotary.com

The Executive Assistant’s primary responsibility is to serve as the organizational link between the Board of Directors, the President and the membership by providing administrative services, communication, and office record maintenance.

Responsibilities Include:

General

• Attend weekly meetings each Tuesday from 10:30-1:30 pm at Bally’s Evansville.
• Administrative support for President and Board of Directors.
• Handle mail and correspondence; distribute to appropriate persons.
• Respond to telephone requests for information/service, refer to appropriate club member/chairperson.
• Maintain and order supplies for Club.
• Provide reports as requested to Club Directors.
• Assist with maintenance of Club records.

Financial

• Maintain payments spreadsheet and coordinate with Treasurer.
• Send gift acknowledgements and tax receipts.

Club Meeting

• Assist with weekly meeting agenda in coordination with Program Chair & President.
• Print attendance sign-in sheets and reservations sheets.
• Prepare weekly slide show of club announcements, as requested.
• Record meeting makeup for members.
• Add data to meeting stats spreadsheet for reporting.
• Maintain cash box – for change for those who pay at the door.
• Coordinate with Membership and Treasurer, membership communications.
• Attend monthly Board meetings.
• Prepare materials for Board of Directors for meetings.

Communications

• Prepare and issue weekly meeting email bulletin to Club membership.
• Assist with submission of media, including district newsletter, website and social media.

KNOWLEDGE, SKILLS & ABILITIES

• High school diploma or Associate’s degree.
• Ability to work well under limited supervision.
• Keen attention to detail and ability to keep records and files organized.
• Excellent communication skills – written and verbal.
• Strong organization skills and ability to complete projects in a timely manner.
• Microsoft Office experience with strong working knowledge of Word, Excel and PowerPoint.